Senior Administrator (AR133)
|SALARY UP TO:||£20,000.00 per year|
Office Manager & PA
Full Time / Permanent
£20,000 (plus opportunity
of an increase after 6-month probation)
client is a fabulous social enterprise that provides services to address the
psychological and mental health needs of children, adults and families with a
particular emphasis on cultural diversity and cultural competence. They are
looking for an Office Manager & PA to support the Executive Director and
Senior Management Team by providing flexible, responsive, confidential,
friendly and efficient support.
provide personal assistance to the Executive Director and Senior
Management Team including communicating with internal and external
stakeholders, organising diaries and managing correspondence
efficiently organise various meetings and events including the booking of
rooms/venues and the efficient distribution of agendas and minutes.
manage minute taking, circulation and subsequent arrangements for a
variety of meetings including team meetings and board meetings
develop, implement and maintain efficient administrative systems, in line
with Data Protection legislation, that supports the work of the
organisation including filing and computer systems, and establishing and
maintaining effective communication with Just Psychology’s clients and
respond to and liaise with customers/partner agencies to ensure that Just
Psychology’s financial affairs are properly conducted, monitored
accurately and are up to date including invoicing and chasing payments.
work the Finance Officer to collate information from staff including
invoices, timesheets, expense forms, and data entry onto spreadsheets.
with external HR providers in respect of HR Case work.
undertake supervisory responsibility and implement appropriate training
for all administrative and office staff.
report and effectively analyse data on the CRM system or any other
database the organisation may utilise for effective use and reporting of
provide general reception and customer service duties including answering
telephone calls, responding to queries and providing general information
about the organisation.
appropriate levels of housekeeping and office supplies in a cost effective
and tidy manner with minimal waste.
undertake and contribute to any research and development projects, surveys
or audits which the service is required to complete, providing information
in a clear, accurate and informative manner.
be aware of and actively promote the vision and mission of the
organisation and role model the values.
be alert to potential indicators of abuse and neglect in children and
vulnerable adults, and know how to act on their concerns in line with Just
Psychology’s policies and procedures
Key Skills &
leadership & management skills
numeracy and analytical skills
communication skills (verbal & written), including the ability to
draft proof read and edit correspondence and reports appropriately
IT skills including the ability to use MS office Word, Excel, Internet,
Explorer, Outlook and PowerPoint
to speed type and take accurate minutes
diary management with the ability to strategically think ahead
time management and prioritising skills
to supervise staff and provide support, training and direction
to understand and implement the principles and practices of equality and
For further details, please ring Lydia on 07734 859 459 or
email firstname.lastname@example.org . Please note this vacancy is being handled by Aspire Recruitment (agy). Please
be aware we receive a high volume of applications for every role advertised and
regularly receive applications from candidates who exceed the job credentials.
We will only contact you within the next 14 days if you are selected for